Built for crews in Ireland & the UK
The WhatsApp-to-Dashboard bridge for field teams. No new apps. Zero training.
Your team stays on WhatsApp. Your office gets organized jobs, flagged issues, and zero missed billings. Turn messy voice notes and site photos into structured work items automatically.
No card needed to start · Set up in 2 minutes
Mick, a maintenance technician, reports a heating fault on site
Mick (Technician)
to Onebox work line
"Hey, finished at the unit, had to replace 2 isolator switches and 15m cable, tenant wants heating looked at tomorrow"
Boiler cupboard, Unit 4
Office board
Needs reviewIsolators replaced; heating fault reported
- Category
- Extra Works / Billing
- Materials flagged
- 2 × isolator switch · 15m cable
- Action required
- Book heating return visit — tomorrow
- Client / location
- Unit 4, Parkside Business Centre
From WhatsApp · voice note + photo · just now
The revenue leak
Work gets done. Then it disappears.
Lost billable extras
Materials bought on site and extra work agreed with the client — never making it onto the invoice.
Buried WhatsApp messages
Tasks and fault reports lost between private chats, group threads and someone's phone.
Forgotten follow-ups
The tech meant to report back, then moved on to the next job. Nobody chased it.
How it works
Three dead-simple steps
- 1
Add your team's mobiles
Add each person's mobile number to your Onebox dashboard. Takes about 60 seconds.
- 2
Your team messages like normal
Voice notes, photos or text go to your dedicated Onebox WhatsApp number — nothing new to learn.
- 3
Clean job cards appear
AI transcribes, sorts and posts clear job cards straight to the office board for review.
Built for the field
Why crews actually use it
Poor signal? No problem.
WhatsApp holds the message and sends it when the phone gets signal again. Nothing lost on site.
Zero logins or training
No passwords, no app downloads, no training day. If they can send a voice note, they're set up.
Privacy-first
Onebox only receives messages sent to your company work line. Personal WhatsApp stays 100% private.
Who this is for
No new apps for the team on the road.
They stay on WhatsApp. The office gets everything in one place.
Property Maintenance & Facilities Management
High-volume reactive work, tenant repair requests, daily callouts.
Civils, Groundworks & Main Contractors
Large site crews, heavy equipment tracking, daily variations.
Electrical, Plumbing & Mechanical Contractors
Snagging, extras, quick site voice notes.
Estate & Lettings Agents
Tenancy repair requests, viewing follow-ups, contractor coordination.
Recruitment & Labour Supply
Workers confirming availability, timesheet photos, site check-ins.
Onboarding
Set up in 5 minutes — or we do it for you
- 1
Create your team board
Sign up and name your board. That's it.
- 2
Link your team's WhatsApp numbers
Add each person's mobile so their messages land on your board.
- 3
Start sending
Voice notes, photos and messages turn into job cards straight away.
Rather we set it up? Book a free 10-minute setup call with the founder and we'll configure your board and test your first voice note with you.
Book setup callPricing
Serious value. Monthly rolling.
Pilot Program: 14-day free trial + founding partner rate for our first 5 teams.
Starter Crew
€199/month
Up to 5 team members on site / in field
- Dedicated WhatsApp intake line
- Automated task extraction
- Office triage board
- Audio transcription
- 14-day free trial
Pro Team
€349/month
6–15 team members
- Multi-seat office board
- Job / site tags
- Priority support
- Variation & dispute exports
- 14-day free trial
Contractor / Large Operations
€499/month
16+ staff / multi-site
- Custom workflows
- Multi-board routing
- Dedicated onboarding
- 14-day free trial
Prices in Euro, excl. VAT. No long-term contract — cancel anytime.
From the founder
"After 26 years on building sites and in maintenance, I saw the same story every week: teams working flat out, but thousands lost in forgotten variations, lost WhatsApp photos, and scribbled notes that never made it onto an invoice. I didn't build another complicated app for field workers to ignore. I built OneBox so your team can keep using WhatsApp, while the office gets every job, photo, and variation organized in one place."
FAQ
Questions we get asked
Does my team on site or on the road need to download a new app?
No. They send voice notes, photos, and texts directly to your team's OneBox WhatsApp line, exactly like they chat with anyone else.
What happens to compressed photos and voice notes?
Photos and attachments are saved directly to the job card, and audio voice notes are automatically transcribed into clean text summaries.
Can multiple staff members feed into the same office board?
Yes. Your entire team feeds into a single central board, tagged by sender and project/property.
How long does setup take?
Under 5 minutes self-serve, or 10 minutes on a quick setup call with us.
Is there a long-term contract?
No. Monthly rolling subscription. Cancel anytime.
Stop losing billable hours to lost voice notes.
Set up in 5 minutes, or we'll do it with you.
Questions or want to see it live? Book a 10-minute demo.